Meeting software for events

You run the event.
We run the meetings.

Who meets whom, when, and at which table. People book themselves, everyone gets told, and the schedule stays right when the day moves.

Lantern Climate SummitLive
Founders3:41 pm4:11 pm4:41 pm
FerraltCortina · Table 1Ada FenwickKestrel Climate FundFranco BellSouthridge Capitalopen
LoomcastCortina · Table 2Elin MarshTuatara SyndicateopenopenJonah ReeveClearwater Pilot
LignaformCortina · Table 4Camille OttoDeepwater VenturesGreta OyelaranHarbourlight Partnersopen
VoltameshCortina · Table 3Dev RasmussenGreenspar Impactopenopen

Nobody emailed anybody to make this happen.

  • Set up in minutes
  • Pay per event, not per seat
  • Built in New Zealand
The live board: teams down the side, time slots across the top, confirmed meetings in green and one marked no-show. One meeting is open, showing its options: mark as no-show, move to another time, or cancel and email them
The board, mid-afternoon. 15 tables, 8 rounds, 120 slots, every one of them booked by somebody else. Tap a meeting to move it, mark a no-show, or cancel it.
The problem

The event is the easy part. The meetings are the mess.

Matching people up, chasing the ones who haven't answered, and rebuilding the schedule every time something moves. That is the part nobody has software for.

Today
On Time Tango
The organiser's home screen: registered, requests waiting, meetings confirmed, and a list of who is still waiting with a Remind button beside each one
  • Meetings_FINAL_v3(2).xlsxOne schedule, always current
  • Chasing forty people by emailReminders that send themselves
  • One no-show, three problemsThe freed slot goes to the waitlist

Calendar tools pair two diaries and stop there. They can't match a founder to the right investor, hold both sides of a meeting, or run a room of back-to-back sessions. That's the part we do.

What you can run

Two ways to fill the schedule.

You pick one when you set the event up. Everything after that, the schedule, the emails, the run sheets, the day itself, works the same either way.

Anyone can book

Open booking

You publish who is available and when. Whoever is coming picks a person and a time, and it's theirs on the spot. First in, first served, no approval step.

Made for mentor hours, advisor clinics, office hours, careers days.

A booking page in the organiser's own brand colours, listing advisors with their open times as tappable buttons
The same booking page on a phone
Both sides agree

Request and approve

Two groups opt into each other. One side asks for a meeting, the other says yes or no, and every yes lands in the schedule without a clash. Nobody ends up in a room they didn't agree to.

Made for investor days, buyer and supplier matchmaking, partner summits.

The activity timeline: dated entries reading who asked to meet whom, and who said yes

In the pipeline

  • Office hours that run all year
  • Roundtables and group clinics
  • Speed networking rotations
  • Careers fairs

Same engine, new formats. If your event works a way we haven't met yet, tell us about it.

How it works

From an empty event to a full schedule.

Four screens, in the order you meet them. These are the real ones.

Set it up

Your times, your rooms, your tables, your people. Move a slot later and everyone booked into it is emailed the new time, without you writing a word.

The time slots screen: eight 30-minute slots listed with how many meetings are confirmed in each, plus controls for slot length and breaks
8 slots, 30 minutes eachMove one, everyone is told

Send one link

One link does sign-up, booking and requests. Nobody makes an account or downloads an app. You watch who has registered, who is waiting on someone, and who hasn't answered yet.

The people screen: every team listed with their contact, how many meetings they have and how many requests are waiting
One link for the whole event

Nobody chases anybody

Confirmations, reminders and change notices send themselves, in your words. You write them once while you're setting up, then forget they exist.

The automatic emails screen: each message listed with when it sends and a switch to turn it on or off
Written once, sent for you

And it tells you how it went

When the day is done the event wraps itself up: meetings held, no-shows, who met whom, and who never got a meeting at all. Export it, or copy the whole event for next year.

The wrapped event screen: meetings that happened, people who met someone, and a table of who met whom
Copy it for next year
Event day

Run the day from your pocket.

On the day, the plan meets reality. This is built for the version of you standing in a noisy room holding a coffee.

  • Move a meeting in two taps when someone's running late. Only the times that actually work stay green.
  • Mark a no-show and the freed slot goes straight to the waitlist, in fair order.
  • Seat a walk-in on the spot. The schedule, the emails and the run sheets all keep up.
  • Print the run sheets anyway. We know you want to. They'll be right, too.
The event day board on a phone: every table listed with who they are meeting in the current slot
Run sheets: one printable sheet per team, listing each slot, who they are meeting and what that person wants to talk about
And the paper version, for whoever is on the door.
Also in there

The rest of the tool.

Rooms and tables in the Time Tango admin
Rooms and tables
All your events in the Time Tango admin
All your events
Times and breaks in the Time Tango admin
Times and breaks
Home on a phone in the Time Tango admin
Home on a phone
Run sheets in the Time Tango admin
Run sheets
Booking on a phone in the Time Tango admin
Booking on a phone
What it costs

Pay per event. Nothing else.

No per-seat maths, no annual platform fee, no tier called "Enterprise". One event, one price, whoever turns up.

NZ$599per event + GST
  • Unlimited attendees and bookings for your event
  • Both booking styles, and new formats as they land
  • Confirmations, reminders, waitlists and printable run sheets
  • Your branding on every screen your attendees see
  • A human on email when you want one
Tell us about your event

We'll tell you whether it fits, and walk you through setup. No sales call unless you want one.

Run one with us before?

Ready when you are.

Bring us your event and we'll bring the choreography. Booking can be open this time tomorrow.

Already running an event with us? The organiser sign-in is right here. Your participants never need it - their invitation link is their key.